Tuesday, March 28, 2017

#OMS_QuickTip: Adding teams

The Office Management System (OMS) allows you to market listings under multiple agents as a team on Property24, Private Property and your Flex powered responsive website.

Follow this easy how-to guide on setting up a new team on your OMS dashboard:

How to set up teams for your office:

  • Log in to the OMS and go to Setup / My Office / Office Members; 
  • Click on the new 'teams' tab; 
  • Click on 'new team'; 
  • Enter a team name e.g. 'John and Sandy' and press save. Note the team name won't appear on any external websites, it is for internal OMS use only; 
  • Now add the team members

How to link teams on listings:

  • Open the property listing by entering the reference number on the dashboard or opening the listing via the Quick Search view; 
  • Under the listing/rental/auction agent you will notice a new 'Listing Team' field; 
  • Simply select the team you want to link to this listing and press save; 
  • The listing will update to external portals, with the new team as agents for the listings on the portal; 
  • Note you still have to select the individual listing agent on your mandate, this agent will be used and linked as a contact on portals that doesn't support teams function.

Thursday, March 23, 2017

#OMS_QuickTip - Adding new users

Is your real estate business growing? Need to add new users on your Office Management System (OMS)? Then our Quick Tip of the day is just for you!

Firstly new users can only be added by users with Office Administrator / Organisation Manager access, it is also worth mentioning that a user with the same email address can not be created twice on the OMS System.

Once you have logged into your account you can add new users in the 'My Office' tab using the wizard available!

Head to our help file for a step-by-step guide: How to add new users on the OMS 

Tuesday, March 21, 2017

#OMS_QuickTip: Manage your leads better

Whether you are running your own real estate business or part of a team, one of the most important aspects of your daily business should be communicating with new and current leads.

Unanswered queries on listings can potentially cost you a sale and with the amount of paperwork that real estate agents have to work through on a daily basis it is easy to see how you could lose track of leads - however, with Entegral's Office Management System productivity boosting features are built in!

One of these awesome features is our lead consolidation feature.

Queries from your own website and MyProperty automatically imports into your OMS inbox but did you know you can also import from external portals like Property24, Private Property, IOL Property and ImmoAfrica into your OMS inbox?

This means that all your leads are in ONE place - all you have to do is take a few minutes every day to answer your leads without having to jump from one inbox to another!

Friday, March 17, 2017

New Property Heading/Title feature in the OMS

Property details in the OMS now has a new heading/title field allowing you to provide up to 250 characters of descriptive text for a property listing:

Once saved, allow some time for it to pull through to selected portals, we currently support the heading field in Property24 and will cater for other portals and Flex websites soon where supported:

Price per square meter support for commercial rentals

The OMS now supports a gross price per square meter indicator for commercial property rentals. This is pulled through to selected portals including Property24.

1. Simply enter your gross rental price/sqm on the mandate as you normally do:

2.Mark prices as 'gross price/square meter' on the commercial section of the listing features:

3. Once saved allow time for it to update to portals, here is a Property24 example:

Monday, March 13, 2017

You can now save unlimited files on properties with the OMS

With our revamped OMS packages you can now save an unlimited amount of internal and external files on your OMS property records.

This was previously capped but with the latest revamp it has become uncapped. This allows you to truly take control of your business and go paperless no matter what OMS package you use.

You can see the all the updated packages and what they offer here: Entegral OMS Packages

Here is how you can add files to your listings:

Remember that you can also add virtual tours and links to enhance your listing - here is how: OMS helpfile

Thursday, March 2, 2017

Automate your real estate agency with the new OMS Zapier app

Image result for zapier logo

We are excited to announce the beta release of the OMS Zapier web automation app as part of our new OMS Integrations.  The new OMS Zapier app connects your OMS data to all your favorite apps and can help you automate just about anything in your real estate business. 

What is Zapier?

Zapier is a tool that allows you to connect apps you use every day to automate tasks and save time. You can connect the OMS to any of Zapier’s 750+ integrated apps together to make your own automations. What’s more it’s quick and easy to set up – you don’t need to be a developer, anyone can make a Zap! Triggers can be created for when a new agent, contact or property is added, and you can create notes on properties as actions. Connect the OMS to automate tasks with all your favourite apps! Learn more about Zapier here and here.

What can you do with the OMS Zapier app?

You can create triggers and tasks that can automatically send your OMS data to the app of your choice, or send data back. This includes:

1) New Contacts (Any Contacts and Office Shared Contacts)
When a new contact is created in the OMS, it can send that contact (name, contact details etc) to the app of your choice. You can for instance send a contact to the MailChimp custom email marketing application or sales apps like PipeDrive, as soon as they are created in the OMS.

2) New Property 
When a new property is created in the OMS, it can send that property listing, including a main photo, property details, location etc to an external app. You can for instance push a new mandate into a customized marketing process workflow in a popular project management app like Basecamp or Trello. If you use Slack for office communication, you can let everyone know about the new mandate.

3) New Agent
When a new agent is created in the OMS, you can send the agent details to an external app. You can for instance trigger a workflow in an external HR or Project Management tool or add the agent to your contacts in Gmail contacts.

4) Property Notes
You can get external apps to create notes on property listings by supplying the property reference number for the property you'd like to add a note too. If you for instance pushed your listings to Airtable, you can insert notes back from Airtable into your listings through Zapier.

The OMS Zapier integration opens up endless automation and integration possibilities for your real estate agency. Keep an eye out for our next Zapier blog post that will take you trough setting up your 1st Zapier automation.

To get started with Zapier OMS app, send an email to our helpdesk at support@entegral.net for a beta key, available from Monday 6 March.

Wednesday, March 1, 2017

Homehunt.co.za a new addition to our OMS integration service.

In addition to the integrations to portals TPN Rentbay, Showday, Trovit and Mitula that went live during 2016 we've now added an additional portal that you can advertise on through the OMS Integration service namely Home Hunt.

If you have an OMS account with Entegral Technologies this will allow you to push your data to these major search portals mentioned, free of charge.

To activate this service for your OMS account, simply send us an email @ support@entegral.net with your selection of portals that you wish to advertise your stock on and we'll do the activation on your behalf.

Other portals that the OMS is also able to feed your stock to is

  • www.myproperty.co.za
  • www.iolproperty.co.za 
  • www.pricecheck.co.za 
  • www.immoafrica.co.za 
  • www.bidorbuy.co.za 
  • www.property24.co.za 
  • www.privateproperty.co.za 
  • www.gumtree.co.za 
  • www.zoopla.com
  • homes.hozi.co.za
  • Your own Flex real estate website

If you have any questions regarding this service you're welcome to give us a call!